Graduation
Eventually, every student who enrolls in a public high school in Utah is classified in one of five ways at the time their cohort is expected to graduate with respect to their high school completion status:
- Graduate
- Dropout
- Other Completer
- Continuing Student
- Excluded (transferred out of public system)
Record Appraisal & Management Program (RAMP) Links to an external site.
5.1.3 Early Graduation Certificates – GRS-1490 Links to an external site.
Retention: 1 year; Disposition: Destroy.
These records document the issuance of certificates to students graduating early from high school in accordance with UCA 53A-15-102 (1997). This program allows flexibility in high school graduation to appropriately meet individual student's needs. If a student graduates any time following the eleventh-grade year and enters a Utah post-secondary institution, the district shall receive a reimbursement designated for the public high school from which the student graduated early. The post-secondary institution receives an Early Graduation Centennial Scholarship Certificate signed by the high school principal entitling the early graduate to a partial tuition scholarship following the date of graduation according to the schedule established by, Utah Administrative Code, Rule 277-703-2 (2013). These records include school district; high school name; telephone number; student's name, social security number, address, and telephone number.
5.1.12 Graduation And Transcripts – GRS-1506 Links to an external site.
Retention: 40 years after separation; Disposition: Permanent; Transfer: Archives.
Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule
5.1.14 Graduation Programs – GRS-1529 Links to an external site.
Retention: Permanent; Transfer: Archives.
These are programs for graduations. The programs include high school or college, date, time and location of the commencement ceremonies, scheduled program, lists of honor graduates, and listing of all graduates.