Hi, I'm Avalon. I'm your liaison with State Archives. I'm here to guide you through the basics of managing educational records. We will cover 3 different areas.

Classifying the record type, and appraising it's value.

The disposal of a record when it's life cycle has ended.

How to respond to a GRAMA request.

Follow along, and we'll have you confident in your handling of records in no time!

Common Terms

RECORD-

A book, letter, document, paper, map, plan, photograph, film, card, tape, recording, electronic data, or other documentary material regardless of physical form or characteristics:

- - (i) that is prepared, owned, received, or retained by a governmental entity or political subdivision; and
  - (ii) where all of the information in the original is reproducible by photocopy or other mechanical or electronic means.

RECORD SERIES-

A group of records that can be treated as a unit for purposes of designation, description, management, or disposition.

SCHEDULE-

“Schedule,” “scheduling,” and their derivative forms mean the process of specifying the length of time each record series should be retained by a governmental entity for administrative, legal, fiscal, or historical purposes and when each record series should be transferred to the state archives or destroyed.

DISPOSITION-

According to the legal definition, records must be either destroyed or transferred to the State Archives when that length of time has elapsed. The final destruction or transfer of records to the State Archives.

Maren Peterson Photo

Maren Peterson

Local/State Agency RIM Specialist
(801) 531-3866
marenpeterson@utah.gov

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