WEBVTT 1 00:00:00.810 --> 00:00:04.020 Okay. Hi, everyone. Welcome to the USDA Foods 2 00:00:04.020 --> 00:00:08.670 Processing kickoff meeting for fiscal year 25. Um, 3 00:00:08.970 --> 00:00:11.700 I hope everyone's having a great summer so far. So 4 00:00:11.700 --> 00:00:14.250 today, we just wanted to take time to cover some 5 00:00:14.250 --> 00:00:18.750 important information regarding context websites 6 00:00:18.750 --> 00:00:21.990 and our state policies that you'll need to know 7 00:00:21.990 --> 00:00:25.770 for this school year. So before we begin, I just 8 00:00:25.770 --> 00:00:28.590 wanted to quickly introduce the USDA Foods and 9 00:00:28.590 --> 00:00:32.220 Schools team. So there's me, Melissa Counter, and 10 00:00:32.220 --> 00:00:33.540 my counterpart, City Brown. 11 00:00:40.120 --> 00:00:43.120 Okay, so starting last school year, processors 12 00:00:43.120 --> 00:00:46.900 were assigned to a point of contact on our USDA 13 00:00:46.900 --> 00:00:50.440 foods team. So either myself or Sydney. So to the 14 00:00:50.440 --> 00:00:53.680 right here we can see the list of processors that 15 00:00:53.680 --> 00:00:58.540 are assigned to each of us. Um, we have we each 16 00:00:58.540 --> 00:01:02.290 have our own USB email address. However, we don't 17 00:01:02.290 --> 00:01:05.830 want you to using that. Um, the best and preferred 18 00:01:05.830 --> 00:01:09.580 way to contact us at any time is with our central 19 00:01:09.580 --> 00:01:14.890 email address and at to Utah ftp@schools.utah.gov. 20 00:01:15.580 --> 00:01:18.730 That way if one of us is out or both of us are out, 21 00:01:19.000 --> 00:01:22.300 it is monitored amongst several members, uh, 22 00:01:22.360 --> 00:01:25.090 within our department. And that way we can we can 23 00:01:25.090 --> 00:01:27.430 get a response to you a little quicker. 24 00:01:31.080 --> 00:01:35.010 Okay, so something new this year is that Utah has 25 00:01:35.010 --> 00:01:39.390 added a USDA food Processors page to our NSF 26 00:01:39.630 --> 00:01:43.350 central campus. So right here is the direct link 27 00:01:43.470 --> 00:01:46.980 to that processors page. We ask that everyone 28 00:01:46.980 --> 00:01:49.590 bookmark the page so you can quickly and easily 29 00:01:49.590 --> 00:01:52.440 access this information for our state. 30 00:01:55.890 --> 00:01:57.360 Okay. So we're going to quickly walk through the 31 00:01:57.360 --> 00:02:03.570 page. The top section is processor contracts. And 32 00:02:03.570 --> 00:02:07.110 contact information contains the contact 33 00:02:07.110 --> 00:02:11.070 information form and the form to submit Aria 34 00:02:11.070 --> 00:02:15.980 contracts prior to our annual catalogs. The next 35 00:02:15.980 --> 00:02:19.580 section. Oh, yeah. Sorry. I thought it moved on. 36 00:02:19.580 --> 00:02:22.160 Me. So the next section, the Premier Alive 37 00:02:22.160 --> 00:02:26.870 software, has the login page link. Um, for you to 38 00:02:26.870 --> 00:02:30.320 get into the system, the user access form to 39 00:02:30.320 --> 00:02:34.820 request a new user account in Premier. And the 40 00:02:34.820 --> 00:02:38.120 instructions. They ones that you guys are doing 41 00:02:38.140 --> 00:02:40.750 recently, but the instructions for locating USDA 42 00:02:40.750 --> 00:02:44.380 shipments and reallocations on the website. 43 00:02:49.010 --> 00:02:53.550 Okay, this next section. Pound allocations and 44 00:02:53.550 --> 00:02:57.030 transfers contains the form to request pound 45 00:02:57.030 --> 00:03:01.410 transfers, and it has that list of state of pounds 46 00:03:01.410 --> 00:03:04.890 that are to be used to help fulfil school year 25 47 00:03:04.890 --> 00:03:05.670 allocation. 48 00:03:07.880 --> 00:03:10.370 And then the last section on this page, the Utah 49 00:03:10.370 --> 00:03:12.800 Policy and Guidance, just contains all of our 50 00:03:12.800 --> 00:03:15.800 state's lovely policies regarding processing. 51 00:03:25.260 --> 00:03:27.780 Okay. So now we're going to review some of that 52 00:03:27.780 --> 00:03:30.690 information in a little bit more detail. So 53 00:03:30.690 --> 00:03:33.720 starting with the USDA Foods Processing contact 54 00:03:33.720 --> 00:03:37.290 information form. This form was updated recently 55 00:03:37.350 --> 00:03:41.640 to hopefully make it clearer and easier for 56 00:03:41.640 --> 00:03:44.850 everyone to use, including us. So the long term 57 00:03:44.850 --> 00:03:48.420 goal is that all of your contact information will 58 00:03:48.420 --> 00:03:52.680 be managed within your Premier Edge user account, 59 00:03:52.920 --> 00:03:55.740 and not on a Google form. But until then, 60 00:03:56.250 --> 00:03:58.560 processors, brokers and distributors will need to 61 00:03:58.560 --> 00:04:02.700 use this form to provide their contact information 62 00:04:03.120 --> 00:04:07.140 and let us know. Communication preferences. Um, 63 00:04:07.350 --> 00:04:12.720 starting July 15th, our team is exclusively using 64 00:04:12.720 --> 00:04:17.430 this contact form, um, for any and all USDA Foods 65 00:04:17.430 --> 00:04:20.730 communications. So you're responsible for ensuring 66 00:04:20.790 --> 00:04:23.790 that one, we have your contact information, that 67 00:04:23.790 --> 00:04:25.950 you've submitted it to us, and also that that 68 00:04:25.950 --> 00:04:27.420 information is correct. 69 00:04:31.990 --> 00:04:34.390 Okay. So next we're going to look at the Primero 70 00:04:34.390 --> 00:04:38.500 Edge user access request form. So this is the form 71 00:04:38.500 --> 00:04:41.920 that you will need to use to request a new user 72 00:04:41.920 --> 00:04:45.790 account in Primero Edge. Once this request is 73 00:04:45.790 --> 00:04:49.000 submitted, we ask that you allow at least five 74 00:04:49.000 --> 00:04:52.390 business days for our team to process that request. 75 00:04:53.260 --> 00:04:55.510 Once we do, our team will send you an email 76 00:04:55.840 --> 00:04:58.900 containing your username and a temporary password. 77 00:04:59.410 --> 00:05:03.600 Once that account has been created. At this time, 78 00:05:03.600 --> 00:05:06.900 we are trying to limit the number of user accounts 79 00:05:06.900 --> 00:05:13.430 for each company to three users. Okay, so now I 80 00:05:13.430 --> 00:05:16.070 will hand it off to Sydney. Thanks, everyone. 81 00:05:18.300 --> 00:05:21.990 Thank you. Melissa. Okay, let's move on to the 82 00:05:21.990 --> 00:05:25.710 processing power transfer request form. I am happy 83 00:05:25.710 --> 00:05:28.980 to share that this transfer form has been updated 84 00:05:28.980 --> 00:05:32.340 to allow details of the transfer, like who the 85 00:05:32.340 --> 00:05:35.550 pounds are going to and from number of pounds, all 86 00:05:35.550 --> 00:05:38.220 of those fun details to be reported directly in 87 00:05:38.220 --> 00:05:41.730 the request form. And with this, we have also 88 00:05:41.730 --> 00:05:45.420 decided to retire our in state transfer form that 89 00:05:45.420 --> 00:05:49.830 requires those details and the signatures. So this 90 00:05:49.830 --> 00:05:52.500 new transfer request form is linked here at the 91 00:05:52.500 --> 00:05:55.950 top of the slide for you. This is also available 92 00:05:55.950 --> 00:05:59.340 on the processor page of NSP central that Melissa 93 00:05:59.340 --> 00:06:04.080 just went over. And tomorrow, August 9th is when 94 00:06:04.080 --> 00:06:06.840 we will open this form. And at that same time we 95 00:06:06.840 --> 00:06:09.990 will also inactivate our previous transfer request 96 00:06:09.990 --> 00:06:14.200 form. I do want to just make a note. I do strongly 97 00:06:14.200 --> 00:06:17.650 suggest that you bookmark the link here, just so 98 00:06:17.650 --> 00:06:19.900 you have easy access to the transfer form. 99 00:06:26.850 --> 00:06:29.610 All right. Let's talk a little bit about policy. 100 00:06:29.760 --> 00:06:33.960 FDP oh 124 for transfers. We'll go over what you 101 00:06:33.960 --> 00:06:36.540 need to submit and then also the turnaround time 102 00:06:36.540 --> 00:06:40.140 for transfer approval. So as I just mentioned, for 103 00:06:40.140 --> 00:06:42.810 in-state transfers, that's going to be either 104 00:06:42.810 --> 00:06:47.130 state to Aria transfers or Aria to Aria transfers. 105 00:06:47.490 --> 00:06:50.250 An in-state transfer form submission is no longer 106 00:06:50.250 --> 00:06:54.060 required. So while that in-state transfer form is 107 00:06:54.060 --> 00:06:56.520 that needed to be uploaded anymore, it is still 108 00:06:56.520 --> 00:06:59.190 important that you're reaching out to both parties 109 00:06:59.520 --> 00:07:01.800 and making sure that they agree to the transfer 110 00:07:01.800 --> 00:07:05.940 prior to you submitting. Um, I also would like to 111 00:07:05.940 --> 00:07:09.060 note that on our new Google requests form, you'll 112 00:07:09.060 --> 00:07:12.450 see a new checkbox that asks that all parties have 113 00:07:12.450 --> 00:07:14.700 agreed to the transfer, so just pay note to that 114 00:07:14.700 --> 00:07:17.310 as you're going through that, and then 115 00:07:17.310 --> 00:07:21.480 additionally will be including all Ras contacts on 116 00:07:21.480 --> 00:07:24.030 any transfer approval emails that we're sending 117 00:07:24.030 --> 00:07:27.450 out. Um, I want to note, additionally, that the 118 00:07:27.450 --> 00:07:30.510 active transfer form template will still be used 119 00:07:30.510 --> 00:07:34.410 for those state to state transfers or processor to 120 00:07:34.410 --> 00:07:37.890 processor transfers. The link to the Act to 121 00:07:37.890 --> 00:07:40.140 Transfer form is going to be available for you on 122 00:07:40.140 --> 00:07:42.870 NSL through central. And then we also wanted to 123 00:07:42.870 --> 00:07:46.590 note a reminder to allow at least 2 to 5 business 124 00:07:46.590 --> 00:07:49.680 days for your request to be reviewed by our office. 125 00:07:50.280 --> 00:07:53.100 Our USDA Foods and school teams will contact the 126 00:07:53.100 --> 00:07:56.160 individuals listed on the form once it has been 127 00:07:56.160 --> 00:07:58.440 processed, so that will be either your approval or 128 00:07:58.440 --> 00:08:01.500 denial email. And again, because it can take up to 129 00:08:01.500 --> 00:08:03.720 five business days for them to be processed, we 130 00:08:03.720 --> 00:08:07.380 just ask that you don't reach out until after the 131 00:08:07.380 --> 00:08:09.630 five business days have passed. If you're still 132 00:08:09.630 --> 00:08:10.800 waiting on a decision. 133 00:08:13.990 --> 00:08:15.760 Okay, a few other things to keep in mind with 134 00:08:15.760 --> 00:08:19.060 transfers. First, the purpose of the transfer 135 00:08:19.060 --> 00:08:21.790 request form is to request approval to transfer 136 00:08:21.790 --> 00:08:26.500 pounds. So once the submitted request is up sorry 137 00:08:26.500 --> 00:08:28.780 I submitted request is going to be required for 138 00:08:28.780 --> 00:08:32.260 any and all transfers. And then with that we just 139 00:08:32.260 --> 00:08:35.230 ask that, you know you don't email us for any pre 140 00:08:35.230 --> 00:08:37.780 approvals. If we do get emails like that we'll 141 00:08:37.780 --> 00:08:40.630 just ask you to submit the form. So really you can 142 00:08:40.630 --> 00:08:43.270 just simplify everything. You only need to submit 143 00:08:43.270 --> 00:08:45.610 the form. And then you'll hear back from us via 144 00:08:45.610 --> 00:08:50.050 email on the status of your transfers. Moving on. 145 00:08:50.050 --> 00:08:52.930 Arias are expected to monitor their palm balances 146 00:08:52.930 --> 00:08:55.360 throughout the school year, and contact you to 147 00:08:55.360 --> 00:08:58.510 discuss options before running out of pounds. So 148 00:08:58.510 --> 00:09:00.880 please do your best to ensure that the transfers 149 00:09:00.880 --> 00:09:03.970 are submitted prior to and running out of pounds. 150 00:09:04.660 --> 00:09:07.750 Lastly, we do realize that life happens, so if you 151 00:09:07.750 --> 00:09:11.230 do have an urgent situation where you can't wait 152 00:09:11.470 --> 00:09:14.410 five business days, go ahead and submit the 153 00:09:14.410 --> 00:09:17.350 transfer first and then you can email us at Utah 154 00:09:17.440 --> 00:09:22.120 FTP at school Utah gov to request that we expedite 155 00:09:22.120 --> 00:09:25.660 that processing transfer request for you. Um, 156 00:09:25.780 --> 00:09:27.910 again, please just only use that in urgent 157 00:09:27.910 --> 00:09:32.020 situations. An example of maybe something not 158 00:09:32.020 --> 00:09:36.280 urgent would be if an RA failed to plan ahead and 159 00:09:36.280 --> 00:09:39.340 they were wanting those pounds. So again, just 160 00:09:39.340 --> 00:09:41.980 work with your schools the best that you can to 161 00:09:41.980 --> 00:09:44.380 ensure that you're monitoring those pound balances 162 00:09:44.380 --> 00:09:45.010 throughout the year. 163 00:09:48.980 --> 00:09:52.460 Okay. Lastly, moving on to carry over. As we just 164 00:09:52.460 --> 00:09:54.770 mentioned, Rs are expected to be monitoring their 165 00:09:54.770 --> 00:09:58.430 pound balances and these pounds are meant to only 166 00:09:58.430 --> 00:10:01.280 be used within the school year. So any pounds that 167 00:10:01.280 --> 00:10:05.300 were not used by June 30th must be swapped to the 168 00:10:05.300 --> 00:10:08.510 state account. While this is not listed in our 169 00:10:08.510 --> 00:10:11.330 policy, it is the expectations that processors 170 00:10:11.330 --> 00:10:15.560 complete all sweeps by July 31st, so all pounds 171 00:10:15.560 --> 00:10:17.900 from school year 24 should at this point be 172 00:10:17.900 --> 00:10:20.390 reclaimed to the state account and then 173 00:10:20.390 --> 00:10:23.360 reallocated to Rs. If that was what was indicated 174 00:10:23.360 --> 00:10:26.630 for your processor when completing the school year. 175 00:10:26.630 --> 00:10:29.900 25 Reallocations. Do you remember that there are 176 00:10:29.900 --> 00:10:33.180 two places that you must look for this information? 177 00:10:33.200 --> 00:10:35.470 The first being the state Account pounds for 178 00:10:35.480 --> 00:10:38.720 School year 25 allocations document. This is 179 00:10:38.720 --> 00:10:41.960 available on NSP central for you, and this 180 00:10:41.960 --> 00:10:44.660 document will list all the pounds that are on hold 181 00:10:44.990 --> 00:10:47.480 from last year to be used for allocations this 182 00:10:47.480 --> 00:10:51.350 year. And then lastly is Primary Edge. That's 183 00:10:51.350 --> 00:10:53.270 where you'll find the allocations for the new 184 00:10:53.270 --> 00:10:55.280 truckloads that we ordered for this school year. 185 00:10:55.700 --> 00:10:58.570 So do you remember just to be using both of those. 186 00:10:58.580 --> 00:11:01.280 Not one of the one or the other. You'll have to 187 00:11:01.310 --> 00:11:03.580 get look at both. And if you are needing a 188 00:11:03.590 --> 00:11:06.350 training on how to view allocations and primary 189 00:11:06.420 --> 00:11:10.280 edge, all direct you to NSP central. Again, that's 190 00:11:10.280 --> 00:11:13.100 our location. With all of the resources for you. 191 00:11:13.100 --> 00:11:15.290 And the training that you'll want to refer to is 192 00:11:15.440 --> 00:11:18.020 primarily edge training for processors, brokers 193 00:11:18.020 --> 00:11:21.110 and distributors. It will give you a step by step 194 00:11:21.110 --> 00:11:24.110 guidance for how to view allocations and primary 195 00:11:24.170 --> 00:11:24.590 edge. 196 00:11:28.700 --> 00:11:31.250 All right. And that brings us to the end of our 197 00:11:31.250 --> 00:11:35.420 presentation. And we will now open the floor for 198 00:11:35.420 --> 00:11:37.310 you guys for any questions that you have. 199 00:12:09.690 --> 00:12:13.470 Hey, so I see a few things in the chat. Um, yes, 200 00:12:13.620 --> 00:12:17.040 we can absolutely share that NLP Central Lake um, 201 00:12:17.070 --> 00:12:19.530 within the chat so you guys can copy it right now. 202 00:12:21.770 --> 00:12:25.730 I don't know if you mind popping it in there. Yeah, 203 00:12:25.940 --> 00:12:28.220 I just copied it. I will post it in the chat right 204 00:12:28.220 --> 00:12:32.600 now for you. Awesome. Okay, and then the next 205 00:12:32.600 --> 00:12:35.450 question is if the presentation will be sent out 206 00:12:35.450 --> 00:12:39.560 via email. Yes. So once we get this recording 207 00:12:39.560 --> 00:12:42.800 posted on NSL central and your guys's personalized 208 00:12:42.800 --> 00:12:47.420 page, um, I'll send out a recap email with the 209 00:12:47.420 --> 00:12:51.380 link again to SRT central and for the recording. 210 00:12:51.800 --> 00:12:53.930 Um, and I'll send it out to everybody. 211 00:12:59.590 --> 00:13:03.640 And we can also include. A copy of the 212 00:13:03.640 --> 00:13:05.200 presentation as well. 213 00:13:10.330 --> 00:13:11.050 Good question. 214 00:13:15.330 --> 00:13:19.950 Hey. But there are no other questions. Then we'll 215 00:13:19.950 --> 00:13:23.550 just thank you guys for making the time to join us 216 00:13:23.550 --> 00:13:26.040 today. And thank you for the questions. And we 217 00:13:26.700 --> 00:13:29.940 appreciate everything that you guys do, and we're 218 00:13:29.940 --> 00:13:31.650 looking forward to working with you again this 219 00:13:31.650 --> 00:13:31.890 year.