Bid Specifications

An important early step in procurement is writing specifications—this should be done for both small purchases and formal procurement. Specifications should be detailed enough to get a product you are pleased with, but avoid being so detailed that only one vendor can meet the requirements.

The product specification worksheet below will walk you through the process:

The specifications chapter of Procurement in the 21st Century provides more detailed information about writing accurate specifications. You may be interested in adding more local products to your menus. Although “local” cannot be used as a specification, there are several techniques you can use to target local producers with your specifications. The handout below on Writing Local Specifications explains how to target local producers. For more information on incorporating local products into your procurement process, contact the State Farm to School specialist.

 

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