Records Management Responsibilities - Overview

The District Records Manager directs the Records Management Program with the assistance of Records Coordinators in each school and program. 

Individual schools and programs have primary responsibility for the proper and legal management of their records. Principals and program managers are responsible for ensuring that the retention and disposition of public records is in accordance with current approved records retention schedules.

Some responsibilities include:

• Ensuring that the district references current records retention schedules approved by the Local Records Committee.
• Assisting with procedures in filing, storage, destruction of district records, and helping determine how long records are required to be stored.
• Receiving, maintaining and sending withdrawn student records.
• Determining what records should be microfilmed and/or scanned.
• Providing on-site training, as needed.
• Maintaining archival and historical storage of district records.
• Creating internal retention schedules for departments and schools.
• Maintaining district documents on paper, microfiche, microfilm, or electronically, as applicable.
• Scanning documents for online access.
• Providing copies of student records. For entities with an established Records Center, the following is a more specific breakout of level responsibilities.