Course Modules

Utah Education Record Appraisal & Management Program Manual

Utah Education Record Appraisal & Management Program Manual Utah Education Record Appraisal & Management Program Manual

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Introduction Introduction 1

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Context Module Sub Header

An LEA Records Center 2

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What an LEA Records Center Should Look Like What an LEA Records Center Should Look Like 3

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Services Provided by a Record Center Services Provided by a Record Center 4

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LEA Records Officers Responsibilities LEA Records Officers Responsibilities 5

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Context Module Sub Header

Records Management Responsibilities 6

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Records Management Responsibilities - Overview Records Management Responsibilities - Overview 7

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Records Management Roles Records Management Roles 8

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Records Management Contact Information Records Management Contact Information 9

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Services Provided by Your LEA Services Provided by Your LEA 10

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Context Module Sub Header

Managing Your Records 11

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Overview Overview 12

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The Public Records Life Cycle The Public Records Life Cycle 13

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Benefits and Risks with Records Management Benefits and Risks with Records Management 14

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Our Investment in Records - Cost Analysis Our Investment in Records - Cost Analysis 15

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Active and Inactive Records Active and Inactive Records 16

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Context Module Sub Header

Retention Schedules 17

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Retention Schedules - Overview Retention Schedules - Overview 18

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Searching the Database Searching the Database 19

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Attachment

UTAH RAMP - Retention Schedule.pdf UTAH RAMP - Retention Schedule.pdf 20

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Context Module Sub Header

Archives & You 21

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Services Services 22

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Form Labels Form Labels 23

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Retrieving Stored Records Retrieving Stored Records 24

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How to... How to... 25

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Context Module Sub Header

Storage 26

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Historical Records Historical Records 27

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Best Practices Best Practices 28

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Context Module Sub Header

Destruction 29

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Destruction of Records - Overview Destruction of Records - Overview 30

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Sample Destruction Log Sample Destruction Log 31

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Context Module Sub Header

Appendices 32

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Glossary Glossary 33

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USBE Policies and Procedures USBE Policies and Procedures 34

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FERPA FERPA 35

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Attachment

UTAH RAMP - Retention Schedule.pdf UTAH RAMP - Retention Schedule.pdf 36

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Score at least Must score at least to complete this module item Scored at least Module item has been completed by scoring at least View Must view in order to complete this module item Viewed Module item has been viewed and is complete Mark done Must mark this module item done in order to complete Marked done Module item marked as done and is complete Contribute Must contribute to this module item to complete it Contributed Contributed to this module item and is complete Submit Must submit this module item to complete it Submitted Module item submitted and is complete
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Utah State Codes relative to records Utah State Codes relative to records 37

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Score at least Must score at least to complete this module item Scored at least Module item has been completed by scoring at least View Must view in order to complete this module item Viewed Module item has been viewed and is complete Mark done Must mark this module item done in order to complete Marked done Module item marked as done and is complete Contribute Must contribute to this module item to complete it Contributed Contributed to this module item and is complete Submit Must submit this module item to complete it Submitted Module item submitted and is complete