Our Investment in Records - Cost Analysis

Records Creation

Each inch of file space contains up to 160 pieces of correspondence, reports, or forms. Original correspondence has been reliably estimated to cost as much as $12.00 in professional and clerical time to prepare. That adds up to as much as $1,920.00 per inch or $48,000.00 per file drawer in value.

Records Maintenance

The average annual cost of filing and retrieval is about $48.30 per file inch in clerical and supervisory costs.

Records Storage

The average cost of office space is about $12.00 per square foot per year. On that basis, it costs $96.00 per year to house each letter-size four-drawer filing cabinet and $144.00 per year to house each legal-size four-drawer filing cabinet.